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Diploma in Marine Purchasing and Supply Management

Study the international management of procurement, contracting and supply in the maritime industry - training course by distance learning

Starts: 14 March 2017

Delivered by tutored distance learning

During the course you will study the following modules:

1

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Introduction to Purchasing, Procurement and Supply Management

Learning Outcomes:

  • Discuss the difference between purchasing, procurement and supply chain management
  • Describe the purchasing models available
  • Explain the main features of marine purchasing
  • Introduction to purchasing, procurement and supply management
    • Purchasing, procurement and supply management; similarities and differences
    • Difference between marine and land based purchasing, procurement and supply chain
    • Project based purchasing
  • Marine products and services
    • Categorisation; equipment, spares, stores and servic
    • Bulk stores like lubrication oil, paint, chemicals and
      gases etc
    • General stores like engine, deck and catering
    • Services, equipment maintenance
    • Cost; volume, quality, place and time
  • The purchasing cycle
    • Requisitions to proof of delivery
  • Generation of order requisitions
    • Stock replenishmen
    • Work related generation
    • Breakdowns
    • Surveys
    • Worn parts/maintenance schedules
    • Materials orders
  • Authorisation of order requisitions
    • Office authorisation
    • Ship authorisation
  • Placing of purchase orders (PO) and receipt of PO
  • Approval invoicing and payment for goods/service
    • Handling of partial orders
  • Appropriate records
    • Office based systems
    • Ship based systems
    • Computerised systems
  • Roles: buyer, seller, intermediaries, 3PLs, associations
    • Writing marine technical specifications
    • Receipt and acceptance of technical equipment, spares, stores or services
    • IMPA and ISSA store guides

2

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Fundamental Ship Knowledge

Learning Outcomes:

  • Recognise and differentiate between vessel types and their equipment requirements
  • Identify the main components of ship machinery
  • Explain the importance of dry docking and the procurement requirements it can create
  • Types of ships and marine structures
  • Ship machinery
    • Main engines and propulsion systems, generators and their main components
    • Auxiliary systems and their main components
  • Safety equipment
    • Life saving equipment
    • Fire fighting equipment
  • Pollution prevention equipment
  • Bridge equipment
    • Navigation equipment
    • Communication equipment
  • Galley equipment
  • Basic concepts of dry-docking
    • Dry-docking spares
    • Dry-docking services

3

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Supplier Management

Learning Outcomes

  • Discuss sourcing methodology
  • Explain the techniques used to negotiate and monitor
    suppliers
  • Evaluate the quality control procedures used to gain and
    retain key suppliers
  • Sources of marine goods and service
    • Sourcing method
    • Terms used
    • Request for quote (RFQ)
    • Request for proposal (RFP)
    • Return on investment (ROI)
    • Tender
    • Direct
    • Purchase Order (PO)
  • Selection of supplie
    • Approved suppliers, contracted suppliers
    • Non-approved suppliers
    • Original equipment manufacturer and non-original
      equipment manufacturer spares, licensees, agents
  • Effective negotiation
    • Planning/preparation (SWOT/variables)
    • Strategy and objectives
    • Tactics, the negotiation and follow-up
  • Supplier appraisal, monitoring and auditing of suppliers
  • Supplier rationalisation
  • Performance measurement
  • Key Performance Indicators (KPIs)
  • Developing ‘win-win’ long-term partnerships with key suppliers in hub ports

4

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Purchasing Strategy

Learning Outcomes:

  • Describe the different types of risk and related regulations
  • Discuss the importance of vendor development
  • Analyse product and services placement and their specific considerations to the role of the Ship and Port Agent
  • Supply chain management
  • Risk managemen
    • Insurance of goods in transit
  • Total cost of ownership
  • Developing suppliers
  • Approval of suppliers
  • Positioning products and services
  • Outsourcing

5

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Inventory Management

Learning Outcomes

  • Describe the categories of goods and services
  • Define the issues and calculate the cost of holding stock
  • Explain the principles ‘just in time’ and ‘on demand’ and describe how they work and may be applied
  • Categories of goods and services: raw materials and recommended differing approaches
  • Stock: holding, valuation, cost and stock control methods
  • Integration of ship maintenance with spares requirements and purchasin
    • Minimum stock levels - buying in time and commonality of spares across the fleet
  • Management techniques
  • Just in time (JIT)/on demand
  • Warehousing design, materials handling ‘lean manufacturing techniques’
  • Information, documentation and transaction recording

6

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Maritime Supply Chain Automation and Systems

Learning Outcomes

  • Describe the difference in requirements for an office and vessel based purchasing system
  • Analyse e-commerce methodology and its influence within the maritime supply chain
  • Demonstrate basic knowledge of electronic data standards
  • Purchasing systems
    • Office based systems
    • Vessel based systems
    • Interface of purchasing systems with PMS and accounting systems
  • Electronic purchasing systems
  • E-commerce
    • What is e-commerce?
    • Status
    • Current commercial provider
  • Electronic data standards
    • Electronic Data Interchange (EDI
    • Marine Trading Markup Language (MTML)
  • Electronic catalogues
    • IMPA marine stores guide
    • ISSA marine stores guide
  • Using the web
    • Asset visibility
    • In-transit visibility
    • Management Information Systems (MIS)

7

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Finance, Accounting and Business Analysis

Learning Outcomes

  • Explain how services and goods are costed
  • Demonstrate financial awareness of procurement decisions to the business
  • Demonstrate basic knowledge of project management
  • Finance
    • Types: debt, equity, other
    • Sources of finance
  • Accounting
    • Balance sheet, profit and loss, cash flow statement, MIS
    • Evaluation techniques
  • Vessel budgeting
    • Setting budgets with budget holders
    • Phasing of budgets
  • Costing
  • Total cost calculation
  • Capital project appraisal
    • Return on investment (ROI)
    • Payback
    • Discounted cash flow (DCF)
    • Net present value (NPV)
    • Internal rate of return (IRR)
  • Analysing supplier information
  • Projects
    • Purchasing and financial management
    • Introduction to project management
    • Basics of purchasing and financial management of projects

8

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Legal Issues of Marine Purchasing Contracts

Learning Outcomes

  • Describe the principal concepts of law relevant to contracts
  • Explain what other liabilities arise in marine purchasing relationships
  • Analyse the use of law to manage commercial relationships
  • Introductory overview
  • Jurisdiction and applicable law
    • International law
    • Private and public law
  • The nature of English common law
  • Tort: negligence and misrepresentation
  • An introduction to contract law
  • Sale of goods contracts
  • Supply of goods and services contracts
  • Agency
  • Dispute resolution and evidence

9

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Global Logistics and International Purchasing

Learning Outcomes

  • Discuss the documentation required for the international movement of goods
  • Analyse the term multi-modal and its influence on the costs and logistics to the purchaser and supplier
  • Evaluate the potential effects of price volatility and currency fluctuations and how to minimise these risks when dealing internationally
  • International issues: INCOTERMS, documentation
    • Description of various terms used internationally
  • Modes of transport and multi-modal logistics
  • Responsibilities for insurance
  • Ports and customs clearance
  • Currency exchange risk and hedging method
  • Payment methods

10

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International Maritime Controls

Learning Outcomes

  • Identify the key international organisations in maritime and international trade
  • Evaluate the controls, procedures and compliances in international trade
  • Discuss the elements contributing to the audit trail of a maritime shipment
  • International organisations
    • The International Maritime Organization (IMO) 
    • The World Customs Organization (WCO)
    • The World Trade Organization (WTO)
  • International legislation
    • SOLAS
    • MARPOL
    • Hague-Visby Rules
    • Harmonised tariff
    • CT-PAT
    • ISO 9000/9001
    • ISO 14000
    • ISO 28000/28001
    • Sarbanes-Oxle
  • Controls and procedures
    • Import customs controls
    • Export customs controls
    • Import duty relief
    • Rules of origin and trade preferences 
    • Export licensing
    • Movements within the European Union
  • Compliances
    • Audit trails
    • Logistics and commercial
    • Customs documentation
    • Accuracy of information
    • Internal records
    • Proof of shipment

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Case Study: Purchasing Management

Draws together the knowledge learnt from this course, online research and purchasing
experience. A comprehensive and detailed action proposal(s) including reasoning, shall be expected from the participant for each situation presented.

I found the course very useful and the materials loaded with detailed information. The entire literature is very good for daily consultation in my work

Student,

 2013